Content Operations for Agencies
Double Your Revenue. Keep Your Weekends.
Every agency owner hacks together their apps and workflows till it works. Then they're on call every time it breaks and a client misses an update or an editor forgets a step.
Replace the workflow you tolerated with the infrastructure built for client content.
Join 3,100+ Business Owners Today
High-Output Media Businesses Trust Clipflow
Built for content, straight out of the box
Purpose built for media agencies to handle client content work by default.
A system that relies on SOPs, retraining and constant upkeep holds back growth. When you're meant to be finding your business you'll find yourself chasing edits, appeasing clients and hunting for files.
The time you're spending in set up and config has a clear ROI you're leaving untracked.
Built For Agencies Who...
Hate repeating mistakes
Burning hours on ops
New Hires taking too long to onboard
Adding clients feels impossible
Don’t want to be the system admin
Not For You Right Now If...
Your custom workflow is perfect
You like micro-optimising ops
You prefer boutique (few clients)
Team Retention & Client Satisfaction are high
You don’t miss deadlines or lose work
Inside the agency workspace
Every Client, One Workspace
Every client's brand, all projects and every deliverable is trackable in one space. So frictionless, clients won't try to work around your systems.
Before I was using ClickUp or even Monday.com, and I had to do the revisions with Frame.io, but then I also had Notion to track some of the SOPs, and everything was a mess.
Hansel Alvarez
Halva
Why we built this
We know the pain of operations at scale. From a team of 400.
We built software before Clipflow. Not for agencies, for ourselves. The lessons from running demanding client work at high volume, on tight deadlines and the systems that let a small team outperform teams 10x its size are built right in.
If you're delivering content at high volume with even higher standards for your team than your clients have for the work, you need to be doing the creative work and the business management.
You don't need to be middle-man, system admin, IT and HR anymore.
Darrell Gardiner & Ken Greeff
Clipflow co-founders
Bring the team and your customers together.
Everything you need to double your output, without increasing your headcount.
Client Portals
Give every client a branded space to review and approve deliverables. No logins, no chasing.
Capacity Planning
See who's stretched and who's free across every client, then assign new work to the right person.
Fast Feedback Cycles
Timestamped feedback on every edit, so revisions move at the client's pace without endless threads.
Version Control
Every deliverable, cut and revision tracked per client. No overwrites, no lost final files.
Public Sharing
Share selects and approvals with clients or freelancers in a click, with granular access control.
Multi-Brand Planning
Run every client brand, handle and platform side by side without separate tools or workspaces.
It's pretty much a one-stop shop tool. It helps keep our entire editing team organized, projects moving forward, and everything on deadline.
Naomi Porter
Creator Service Co.
What changes first
Double the pipeline without dropping the ball.
If you've ever paused marketing because delivery couldn't keep up, or you couldn't guarantee the standards. The operation underneath is the underlying cause — and purpose-built means “I'll get to that next week” becomes “I've got time to focus”.
Pitch the next client
Hours back from debugging, troubleshooting and relationship saving turn into hours on calls that close deals. The work that matters gets the attention it deserves.
Retention compounds
Consistent quality delivery reduces churn and turns small clients into long-term customers. The team stops being the wildcard.
Hire with confidence
The product bakes process in with the work. New contractors, editors, producers and team get productive in days, not weeks.
Stop saying no to work
Once the operations are sorted, taking on more clients stops requiring risk calculations.
TrueCut NZ
More Clients. More Deliverables.
Zero concern about scale.
150
More deliverables a month. No additional headcount
60%
Reduction in Admin Work
Up to $50K
Same Ops Every Project
“We were using too much of a generalised software. You end up automating too many things or box-ticking too many things. Clipflow just makes it easy to hone in on the right details.”
Oscar Mitchell
Creative Director, True Cut Media
The experience clients expect at scale.
Share the work, the progress and collect feedback without email threads, shared logins, chat threads or leaving your team guessing where to find what they need.
All client work in one place
Projects, briefs, scripts, assets and feedback live in the same workspace as the team. No copy-paste, no parallel docs.
Project to Published
Organise client projects, share them a custom client portal and let them access and review all your work easily and fast.
Repeat Right. Every Job
Project and Task templates carry client specific workflows, briefs and requirements so every deliverable hits every checkbox.
Write, Plan & Review
Share briefs, scripts and planning with clients easily and track approvals and client changes in every document.
Publish for them. In a click.
Schedule and publish client work to the right handles without requiring logins and password sharing.
Insights that close the loop
Inform your next months work from past results. The team sees what works the client see results clearly.
What changes underneath
You built the ‘perfect’ system. You still can’t take a day off.
The system you built
Stitched together. Working, just.
Constant reminders to use it
Fragile Zaps that break in silence
Endless retraining for every hire
You’re the admin, not the founder
Content ops debt accumulating in the background
The system built for you
Purpose-built. Runs itself.
Built for the team and the client from day one
Maintained without you in the loop
New hires productive on day one
You’re the founder again
One source of truth. Same on every job
What is chaos costing?
The longer the band-aid holds, the more expensive it gets.
Every coordination tap, every “where’s the asset”, “I’ll check with the editor”, “Where’s this up to” is invisible, unbillable work. It only shows in missed deadlines, confused team and churned retainers.
“Make sure you” Friction
Hours spent reminding and updating fields, connections and information across five tools, while none of it bills. Compounding with each new client.
Operations Debt
Stale docs, broken zaps, incomplete briefs and outdated SOPs pile up even when billable work doesn't. Every missed step and reminder becomes fragile tribal knowledge.
Hiring Traps
Hiring to treat ops problems hits the symptoms. The new hires all become another reason you can't take a day off, or take a client sales call.
If more clients = more problems, you've got an operations issue.
Replaces tool sprawl
There's a calmer way
to run more volume
In Clipflow everything lives together. You reduce notification pollution in your other apps and everyone in Clipflow knows the jobs to be done with everything they need on hand.
Before
After
Planning and briefs
A wiki you maintain.
Task management
A PM tool the team forgets to update.
Video review
A separate review tool with seat fees.
File storage
An organized drive that still somehow eats files.
Connecting it all up
Automations that break when someone missed a step.
Built-in, no automations to maintain
Team and client comms
Slack channels littered with chatter and memes.
Project comments and notifications inbox
Unwind bad ops in 30 days
From ops to growth mode in 30 days.
Today
Move your first client in
Spin up a workspace and invite the client in two minutes
Upload an edit and share it without a Zap
Frame-accurate feedback replaces Slack threads
Close the first approval with a timestamped sign-off
Day 14
The team stops leaning on you
Editors self-serve from the task list instead of interrupting
New hires follow the workflow without a 2-hour walkthrough
Clients comment in app, not in email
You stop being the human router between team and client
Day 30
Back to business building
Every client is on the same process
Nothing to babysit. No automations, no status fields, no SOPs to rewrite
Hours from system admin go back to pitching, strategy and creative
The client roster grows without the overhead growing with it
Questions agencies ask
Frequently asked questions.
If you have more, send them via email or ask us in app once the trial starts.
We’re already in ClickUp and Notion. Why switch?
Can clients review without creating an account?
How long does it take to migrate from our current setup?
Can we white-label it with our branding?
Does it replace Frame.io?
How does pricing work for an agency?
How do agencies scale without hiring an ops person?
What’s the difference between project management and production management?
TLDR; You've scrolled this far
You only made it here because things aren't perfect. Either you're already drowning or you see the writing on the wall that scaling in your current structure is going to send you straight to burn-out.
If your maintenance and app bills are growing even while the revenue isn't, it might be time to set up the right foundations and bring clients, briefs, edits and approvals into one app. The team runs the work and you run the business.
P.S — If you're not sure it's right for you, after sign up book a call with us and we'll help you figure it out. No hard sales pitch.